LEI Definition & Reference Data

Contents

 


What information can be seen in an LEI code?

The LEI code itself is just a number. There’s another file, or LEI data record, which accompanies each LEI which is presented in a standard format so it can be read and understood by multiple applications. This CDF (Common Data File) format file contains:-

  • The Entity Legal Name.
  • The Entity Legal Form (Now referred to a ELF)
  • The Entity Legal Status expressed as either ACTIVE or INACTIVE
  • The Registration Authority which is usually the business register where the Legal entity is formed
  • The Legal Address and Headquarters addresses (Which may be the same)
  • Date of the first LEI issuance
  • Date of last update of the stored information
  • Date and reason the LEI expires
  • Optionally additional information if the LEI is DUPLICATED or ANNULLED or the Legal Entity is MERGED or RETIRED

 


When will my LEI appear on the GLEIF’s Search 1.0?

RapidLEI publishes our entire data set to the GLEIF, including new LEIs and any updates to existing LEIs, every 144 minutes. The GLEIF gathers data submissions every 8 hours and populates their Golden Copy and Delta Files. Any new LEI created by RapidLEI will be visible within the Golden Copy Data set within a maximum 8 hour time frame.

However, search results for the GLEIS are based on a single publication of a Concatenated file which takes place once per day. The concatenation uses all data submitted over the last 24 hours and has a cut off by GLEIF of 9:00am UTC . Legal Entities should allow around 3 hours for the data to be available.

The maximum time for an LEI to appear within the LEI Search 1 is therefore 24 hours + 3 hours + 144 minutes. The minimum time is 144 minutes plus 3 hours. In saying this, please note that an LEI is valid from the point of issuance by RapidLEI, and can be used immediately for reporting needs, regardless of whether or not it is listed by the GLEIF.

An ISSUED LEI will appear in the ‘Issued’ filter in the RapidLEI user interface, or for partners using our APIs, in the ‘LEI – Query all LEIs’ list. Each LEI we publish has an ‘InitialRegistrationDate’ which records the exact time the LEI was Issued.

LOUs who publish once per day to the GLEIF also have the same minimum time frame possibility, but the maximum time frame may extend by a further 22 hours.

 


Where is my XML format CDF file?

The GLEIF is the best place for you to download your XML based CDF files. This is where the rest of the world goes to check LEI data. The GLEIF allows you to search on an individual LEI basis but also download based on search criteria if you are looking for other LEI records. See https://www.gleif.org/en/lei/search/ for details. In addition, on a daily basis, the GLEIF concatenates all LEI data into a set of files per LEI Issuer. Theses are available from https://www.gleif.org/en/lei-data/gleif-concatenated-file/download-the-concatenated-file

 


What is the CDF file format if I have a parent(s)?

There are several different files involved with an LEI. Here’s how the GLEIF describe these files for applicants with parents.

 


What is the format and structure of the exception record(s) if I have no parent or only one parent?

There are several different files involved with an LEI. Here’s how the GLEIF describe these files for applicants without parents.

  • Level 1 – LEI-CDF format: Defines how Level 1 data, i.e. the information on ‘who is who’, is reported.
  • Level 2 – Reporting Exceptions format: If the child legal entity reports an exception, a record in this format is generated for the parent entity. Each record refers to a child legal entity, indicates whether the exception applies to the direct or ultimate parent and provides the reporting exception. Reporting exceptions include: The LEI registrant has no parent entity; the child legal entity opts out of reporting for exceptional reasons; the direct and ultimate parents of the LEI registrant do not have an LEI.

 


Is the lei:Extension field used by RapidLEI?

No. Currently RapidLEI does not use this field so no content will be added by us to your resulting Common Data Format File. If we import a record from another managing LOU we will remove any Data they may have published when we move the records to the historical reporting section of the XML data files.

 


How do I update my Legal Entity Reference Data (LE-RD)?

If an LEI is ACTIVE, you will need to LOGIN to your RapidLEI account and click on LEGAL ENTITY IDENTIFIERS at the top of the dashboard. This presents a list of LEIs which you can filter or search to identify the correct LEI to be updated. Click on the blue ‘Actions’ button and select ‘Amend LE-RD’. You’ll be able to amend the data and forward your changes to our vetting team to verify.

If an LEI has LAPSED, you’ll need to renew the LEI and update the information as part of the renewal process.

Please note that if you change the Legal Entity Name or Compnay Number, we’ll need to obtain a new set of Terms and Conditions from you.

 


What if the RapidLEI systems and team identify an issue with my LE-RD?

If, after issuance of the LEI the underlying reference data changes through a corporate action or shange to the data within the business registry then we may initiate a change to your LEI. We’ll email you and allow you to view the changes very quickly. If you are in agreement with the changes the updated LE-RD will be sent to the GLEIF immediately following your approval. The good news is that there’s no paperwork to sign unless the Company Name or Company Number changes.

 


What is an ‘internal’ LE-RD change?

Common Data Format (CDF) data structures are created by the RapidLEI system and uploaded to the Global LEI System on a regular basis (Usually 10 times per day at regular 144 minute intervals). As we have a joint obligation to keep records accurate we may need to amend the XML data with a change which is not visible in the RapidLEI user interface. If we do change something that improves record data quality we’ll inform you by email. If it’s not something you would have seen from the user interface we’ll class this as an Internal change.

 


What is the ‘Challenge LEI’ process?

The Global LEI Foundation maintains a documented ‘Challenge’ process available to all stakeholders of the LEI system. The Open nature of the CDF data ensures that inaccuracies can be reported at any time through the GLEIF’s process to RapidLEI as the Managing Local Operating Unit (LOU) responsible for Managing the record. If our vetting team determines the challenge to be correct and an amendment is necessary we’ll inform you that changes have been made and the LEI record will move the ‘Pending’ state in the RapidLEI portal. Please follow the instructions in the email and agree or disagree with the proposed corrections. Corrections may be necessary to the LE-RD or LE-RR or both.

You can challenge LEI accuracy by visiting https://rapidlei.com/challenge-lei/

 


How do I update my Relationship Record?

If an LEI is ACTIVE, you will need to LOGIN to your RapidLEI account and click on LEGAL ENTITY IDENTIFIERS at the top of the dashboard. This presents a list of LEIs which you can filter or search to identify the correct LEI to be updated. Click on the blue ‘Actions’ button and select ‘Amend LE-RR’. You’ll be able to amend the data and forward your changes to our vetting team to verify.

If an LEI has LAPSED, you’ll need to renew the LEI and update the information as part of the renewal process.

 


What is an ‘internal’ LE-RR change?

Common Data Format (CDF) data structures are created by the RapidLEI system and uploaded to the Global LEI System on a regular basis (Usually 10 times per day at regular 144 minute intervals). As we have a joint obligation to keep records accurate we may need to amend the XML data with a change which is not visible in the RapidLEI user interface. If we do change something that improves record data quality we’ll inform you by email. If it’s not something you would have seen from the user interface we’ll class this as an Internal change.

 


What is the LEI Conformity Flag?

The upcoming LEI Conformity Flag is a binary indicator for the completeness and quality of the LEI record as determined against the registration and reporting policies set by the LEI ROC (Regulatory Oversight Committee).

The flag is an important addition to the LEI record for many reasons. As it will only be active when the LEI is in overall conformity, it will give enhanced trust and reliability for the LEI reference data it represents. It will help anyone (or anything) relying on the LEI data to make more informed decisions. It will encourage LEI holders to keep their LEI active, up to date and accurate – an obvious benefit to the entire LEI ecosystem.

Over time, the flag will be added to all LEI records. Obtaining the conformity flag requires successful checks against a number of reporting criteria which will be officially published by the LEI ROC in coming months as the ecosystem prepares for implementation in 2021.

We expect that checking for the presence of the conformity flag checks will quickly become a critical part of any LEI-based KYC, onboarding, or other identity verification workflows.